CMS and Tips How To Choose Right Content Management System

CMS, a newest and hottest technology in Web Hosting World
Content management is the organizing, categorizing, and structuring of information resources (text, images, documents etc.) so that they can be stored, published, and edited with ease and flexibility. A content management system (CMS) is used to collect, manage, and publish content, storing the content either as components or whole documents, while maintaining dynamic links between components. A content management system (CMS) is used to collect, manage, and publish content, storing the content either as components or whole documents, while maintaining dynamic links between components.

The system then adds the articles to a larger collection for publishing.

A good example of a CMS would be a system for managing a newspaper. In such a system the reporters type articles into the system, which stores them in a database. How Content Management System Work

1. Each page is usually saved on a text database. 11. Giving control back to content owners, allowing them to user their web browser to add and edit content on the site with no special knowledge required.

2. Separating page content from format and design, creating a more consistent look and feel across the site.

3. Faster publication of content and updates as well as immediate site-wide changes.

4. Development of user templates for content delivery using existing site design or in conjunction with a site redesign.

5. User training to assist content authors in becoming familiar with the system

Benefits of Content Management System

Content Authoring: This allows your content contributors to create content and store it in the repository.Content Storage: This feature keeps the content sensibly organized and accessible. Most CMS use a relational database; the point is to store the content in one place and in a consistent fashion.

Content Authoring: This allows your content contributors to create content and store it in the repository. Content Storage: This feature keeps the content sensibly organized and accessible.
Publication Management: This allows you to organize your content with metadata and formatting. Publishing: Publishing allows you to merge the content data and the content formatting and move it from the repository to your publication.
Content portability: Since the CMS stores content as data, that data can be inserted into any appropriate output format or template.
Because your content is stored consistently in one system, it’s much easier to create relationships (usually hyperlinks) between content pieces and maintain them. This entire means more time and money saved: you don’t duplicate work, you don’t lose content, and you spend less time managing content.
Workflow Management: Any good CMS will have some sort of workflow management scheme. Workflow management facilitates better communication, progress tracking, and more efficient content transitions. Automated Publishing: When it comes to freeing technical resources from publishing tasks, almost any CMS shines. The CMS allows non-technical people to schedule, trigger, and otherwise manage the process of moving the content to the production environment.

If your valuable technical people are constantly distracted by pushing out small text changes, regularly releasing new articles, or fixing layout issues, the CMS will change their worlds. Usually, the actual time required to publish your content is reduced.

With an explosion of online content there is consequently an explosion of content management systems (CMS) available to help you manage that content, with literally thousands of vendors to sift through. So then, how are CMS solutions chosen? To ensure successful implementation and adoption, the CMS solution must be implemented like any other large enterprise application, with clear objectives and systematic planning mechanisms. #1 Define CMS Goals

Before installing a CMS, it is extremely important to identify key business goals that must be achieved. #2 Evaluate the Content Information Landscape

The CMS purchased should also easily integrate with multiple systems that affect this landscape as well as are necessary to help meet your defined business goals – such as campaign management systems or CRM applications. The sequitur here is: don’t purchase CMS before clearly defining your requirements. #3 Select the Right CMS Solution for Your Organization

Selecting the right CMS involves consideration of a host of factors, including:

o Speed of deployment There is a direct correlation between CMS implementation/configuration time and costs incurred. A CMS that requires extensive coding will definitely increase implementation costs. o Total-cost-of-ownership (TCO) Most organizations make the classic mistake of buying a CMS based on license price. The real work of owning a CMS begins after the site is live and as such CMS maintenance/support expenses far exceed purchase costs. The success of the CMS rests on this acceptance of the CMS by the shareholders .

As we said in step 3 the real work in any CMS implementation begins post-launch. How scalable and flexible is the CMS when it comes to incorporating new features or managing an explosion of content? CMS implementation processes can be a lengthy and energy-consuming.